5 August 2017, 4pm ceremony

Wilson Hall

This guide is intended to be read by all graduands and guests before the day of the ceremony. We encourage you to print, or bookmark this page for reference on the day, and pass this information on to all your guests.

On this page


Important times on the day

Time

What happens?

Notes

1pm –
3pm

Graduand registration and regalia collection

You must register and collect your regalia on level 2 of Union House prior to entering the venue for your ceremony.

Arrival times are split dependent on the spelling of your family name:

  • A-L: 1pm–2pm
  • M-Z: 2pm–3pm

Photographers and merchandise stalls will be open during this period.

3.15pm

Photographers and merchandise stalls close

These services will close for the duration of the ceremony. They will reopen after the ceremony.

3.15pm

Wilson Hall is opened to graduands and guests

All graduands and guests enter via the north entrance. As noted on the signs outside the building, graduands and guests enter via separate doors. Graduands and guests need to have a printed copy of their seat tickets ready to be scanned at the door.

3.15pm

PhD graduands to meet at Academic Robing Room

PhD graduands need to meet in the Old Quad 45 minutes prior to their ceremony for a mandatory pre-ceremony briefing by the marshals. They will then be placed into procession order, ready to process into the venue.

3.30pmFinal time for graduands to be seatedPlease aim to be early: it is essential that you are in your allocated seat by this time (3.30pm) or you will be excluded from the ceremony.

3.45pm

All guests must be seated

 

4pm

Ceremony commences

The ceremony will run for approximately 1.5 hours.

Approx 5.30pm

Ceremony concludes - refreshments served

All new graduates and their guests are invited to celebrate the graduation with light refreshments at University Hall (duration 1 hour).

By 7.30pm

All hired regalia to be returned

Hired regalia should be returned to the location from which it was collected (Level 2, Union House).


Cash deposit for your regalia

Remember to bring a $50 deposit (cash only) on the day of your ceremony; this will be refunded when you return your regalia. Regalia must be returned within two hours after the conclusion of your ceremony. For more information on regalia, visit this FAQ.


Restricted mobility access and extra assistance

Graduands

All graduands requiring extra assistance (eg restricted mobility, vision or hearing impairments) during the ceremony should contact the Student Special Requirements Officer at least 10 days before the ceremony to discuss their needs (email counselg@unimelb.edu.au). We will ensure that arrangements are in place for you and your guests to enjoy the ceremony.

Guests

If you have a guest in a wheelchair, or who uses a walker, frame or cane, or is vision impaired, or has difficulty in crowded spaces, please ask them to enter the venue as soon as the doors open (see the Important times on the day section of this guide). Ushers will seat your guests before the Hall fills with guests.

Parking and drop-off
If you or your guest has restricted mobility, Wilson Hall is easily accessible from Grattan Street (via Gate 10). For information about parking and public transport, check our FAQ.


During the ceremony

  • You will be ushered from your allocated seat and directed towards the presentation point on the stage;
  • Your name will be called by the Dean of your Faculty;
  • Acknowledge ('doff' your hat if you are collecting a Master degree or nod if you are collecting a Bachelor degree) and then walk over to the Chancellor/Deputy Chancellor. ‘Doff’ refers to tipping your hat, as in greeting, or touching the tip of the front of your hat while nodding;
  • Receive your certificate and congratulations from the Presiding Chancellor;
  • Turn and acknowledge ('doff' or nod towards) the Dean of the Faculty;
  • Exit the stage; and
  • At the conclusion of the ceremony you will follow the academic procession out of the venue (ushers will direct you).

Guest seating is available on the ground floor and in the balcony. It is not numbered or reserved: therefore guests who enter the venue as soon as the doors open have a greater choice of seats. Please note that seats at the front-left of Wilson Hall are reserved for graduands.

When you arrive please ensure you have a paper copy of your seat ticket ready to present to the ushers to scan. Each guest needs a ticket.

Conferral program

All graduands and guests will receive a program at the venue. The program includes the order of proceedings and lists the graduands receiving their degree.

Photography during the ceremony

Once you have entered the venue for the ceremony, to minimise disrupting other guests, please only take photographs from your seat.

Official photographers will take photographs of each graduand as they receive their testamur, and these will be on sale after the ceremony (see Graduation services).

Please note that professional photographers will not be allowed into the venue.

Babies, toddlers and young children

Graduation ceremonies are formal and lengthy occasions and can be difficult for those with babies, toddlers and young children. Please supervise your children at all times.

Services available on the day

There are a range of graduation services available at Union House.

Photography & Memorabilia

To find out what photography and memorabilia are available to purchase on the day, check Graduation services.

Snapchat geo-filter

To celebrate your graduation, there will be a live Snapchat geo-filter available on the days of some ceremonies! You can find all the details on the alumni website.


Getting there

For information about parking and public transport, check our FAQ.


Beyond graduation

Discover your alumni community

Congratulations – you are now part of the University of Melbourne alumni community!

Discover what being part of the alumni community can do for you and stay up-to-date with alumni news on our alumni website.

Share your moment

Share photos of your graduation using #uomalumni on Facebook, Twitter or Instagram for your chance to win $500!

Find your photo on our graduations live stream.

Benefits

Our alumni have access to exclusive offers, discounts, events and opportunities, all of which can be found on our alumni website.

Further information

If you need more information please visit our comprehensive FAQs. For other enquiries, please contact Stop 1.